Crucible Ledger Co.

Monthly Bookkeeping Services

The same five steps, every month, to the penny.

Monthly bookkeeping in QuickBooks for small businesses. Every account reconciled every month, reports you can do something with, and at year end a CPA who does not have to dig.

Book the Free Diagnostic

Every month Monthly

One list of what I need from you
Every transaction gone through
Every account reconciled to $0.00
The whole picture checked
Reports sent, and the month locked
Crucible Ledger Co.

How each month goes

Five steps, in the same order.

  1. I

    One list

    One written list of what I need for the month, so you are never guessing: bank statements, card statements, payroll reports, loan statements.

  2. II

    Every transaction

    Each one sorted and matched to your bank. If I am not sure about something, I ask you. I never guess.

  3. III

    Reconciled

    Your books have to match your bank exactly. The difference is $0.00 or the month is not finished.

  4. IV

    The whole picture

    Old invoices and bills, money sitting where it should not be, your Profit and Loss and Balance Sheet, checked before you see them.

  5. V

    Reports and close

    Your reports come with a short note on what I found. Then the month is locked, so nothing changes by accident.

Three levels

Pick how much you want off your plate.

Prices depend on your volume and accounts, and come from the diagnostic.

Basic

Steps one to three, on the money moving through your bank accounts. A Profit and Loss and Balance Sheet each month, and the month locked when it is done.

Premium

All five steps every month and the year-end work, plus whichever of these you want:

  • Invoicing and billing kept up to date
  • Who owes you money, tracked, with a list of who to follow up with
  • GET filed for you
  • 1099s prepared and filed
  • Payroll entered and checked against your payroll company
  • A monthly look at your numbers: where the money is going and what can change

Premium with Cash Flow Advisory

Everything in Premium, plus a plan for your money every week. See Advisory.

Once a year, with Premium

Your CPA gets a clean package.

No separate bill in January. The Premium monthly fee covers it.

  1. Nothing left looseEvery account reconciled, and nothing left uncategorized.
  2. Owner money separatedDraws and distributions kept out of business expenses.
  3. 1099sContractors checked, and 1099s prepared and filed when you add them.
  4. Equipment and loansFixed assets identified, and loan payments split between principal and interest.
  5. Year-end adjustmentsAccruals and prepaid items if you file on accrual, depreciation as your CPA sets it, and payroll.
  6. The packageReports, supporting documents and a written summary, handed to your CPA.

How I work with you

Plain rules, in writing.

All of this is in the agreement you sign.

I answer within one business dayIf a question needs some digging, I tell you when you will have the answer.
PayrollI record and check what your payroll company runs. I do not run payroll.
Paying your billsAvailable as an add-on, agreed in writing.
Your price only changes in writingIf your business grows or shrinks a lot, the price is worked out again the same way, with thirty days notice.

It costs nothing to find out where your books stand.

We go through your QuickBooks together and I tell you what I see. If your books are clean enough, I will also show you a few quick moves that could put more money in your pocket.

Book the Free Diagnostic(808) 303-9473