Hiring a bookkeeper doesn’t ensure clean books. They are paid to maintain your books, not diagnose or clean them.
Like a routine checkup, our Free QuickBooks Diagnostic examines what’s beneath the surface: what’s accurate, what’s drifting,
and what could become costly if left alone. The result? Proof your numbers reflect reality.
We only do three things, and we do them exceptionally well: Diagnosing QuickBooks, fixing them when out of alignment, and setting them up to your specific business' needs.
When your books are spotless, you move forward on solid ground. If you already have a bookkeeper or CPA you trust,
they’ll inherit a file that’s clean, accurate, and ready. If not, we’ll connect you with top-tier professionals from our network.
Our promise? Less stress, cleaner numbers, and year-end confidence.
Monthly bookkeeping keeps things moving, but it doesn’t undo years of drift or a chart of accounts built wrong from the start.
Small errors pile up quietly until the numbers stop reflecting reality.
That’s where I come in: I rebuild the foundation so your books tell the truth.
For established businesses, that means untangling what’s off so decisions rest on solid ground.
For new owners, it means setting up your chart of accounts correctly from day one—avoiding costly cleanups later.
"Rodrigo is patient, thorough, and took so much stress and worry off of my plate.
I highly recommend his services to anyone who needs cleanup of their books, and a
solid bookkeeper they can trust!"
— Tucker Services, October 22, 2024
Frequently Asked Questions
How do I know if I need a cleanup?
You don’t always know when your books need a cleanup. What looks “fine” on the surface can hide errors, broken feeds, or unreconciled balances. Our Free Diagnostic Review confirms what’s true, what’s drifting, and what needs correction—so you’re never left wondering.
My bookkeeper already maintains my QuickBooks — why would I need a cleanup?
Monthly bookkeeping records what’s happening now. But if your QuickBooks was ever set up incorrectly, accounts misclassified, or balances left unreconciled, those issues carry forward. Cleanup goes back and corrects history, so your current bookkeeping rests on a solid foundation.
Even the best bookkeeper can’t fix the past without a dedicated cleanup—and your CPA will thank you. With a clean file, they won’t have to guess where numbers belong on tax forms, and you won’t risk costly errors or extra prep fees.
I’m a new business — do I need this?
Think of setup as laying the foundation. If your QuickBooks is structured right from the start, you won’t face rework, confusion, or cleanup costs down the road. You get decision-ready reports from day one and a system that scales with you.
What is a QuickBooks cleanup?
A QuickBooks cleanup is a structural reset of your file. It means fixing errors, reclassifying transactions, reconciling accounts, and aligning your chart so reports reflect reality. Crucially, it also goes back into prior years to correct the issues that snowball forward—so your numbers are not only clean today, but reliable across your history. The result: books that are clear, compliant, and audit-ready.
How long will it take?
It depends on volume and complexity. Some cleanups finish in days; complex histories can take weeks or months. After your free diagnostic you’ll get a specific scope, timeline, and start date.
How much does a cleanup cost?
Every file is different, so we don’t publish one-size-fits-all pricing. You’ll receive a fixed quote after the diagnostic—no surprises, no hidden costs, no obligation to proceed.
Is it better to fix things now or later?
Sooner is cheaper. Early corrections prevent compounding errors, reduce tax risk, and protect decision-making. For new owners, correct setup now is the most cost-effective path.
Will my data be safe?
Yes. We back up the file before changes and follow secure, documented procedures throughout the engagement.
Do you clean QuickBooks Desktop files?
We specialize in QuickBooks Online only for speed, accuracy, and durable results.
What Clients Are Saying
A few words from business owners and CPAs we’ve helped.
"Professional, Precise, and Personable"
I’ve worked with a number of bookkeepers, but Crucible Ledger Co. was different. They not only fixed the mess, they helped me understand what went wrong and how to avoid it. I trust them completely.
— Sarah R.
"Fast Turnaround & Clear Communication"
I expected this cleanup to take weeks. It was done in days—with a full report, walkthrough, and more clarity than I’ve had in years. Highly recommend.
— James T.
"Finally... Someone Who Gets It"
I’ve hired people who made me feel dumb for not knowing accounting. This was the opposite. I felt respected, guided, and supported the entire way. The books were spotless when they were done. Crucible Ledger is the real deal.
— Maria V.
"I Can Sleep Again"
The stress I carried over my books was eating me alive. I didn’t even know where to begin. Crucible Ledger came in, assessed everything, explained the process in plain English, and fixed it. I literally cried when I saw the final report.
— Kayla N.
"Transformed My Business"
Not only were my books cleaned up, but the changes helped me make smarter business decisions. I saw my business differently after working with them. Worth every penny.
— Malik D.
"Straight Shooter with Skill"
No fluff. No jargon. Just honest communication and solid work. If you want your QuickBooks mess sorted fast and clean—this is who you call.
— A.L.
"Turned My Panic Into a Plan"
I was behind, confused, and ashamed. But they met me where I was and built a step-by-step path forward. Now I’m caught up, confident, and finally know what I’m looking at in QuickBooks. That’s priceless.
— Vanessa Q.
"The Best Financial Decision I Made"
Hiring Crucible Ledger Co. wasn’t an expense—it was an investment. I would’ve spent 10x this in time, stress, and potential IRS problems. Grateful doesn’t begin to cover it.
— Theo W.
"Clarity from Chaos"
My books were so messy I was scared to open QuickBooks. After working with them, I actually enjoy looking at my reports now. It’s a whole new relationship with my business.
— Jenna L.
"Efficient, Elegant, and Empowering"
I’ve never seen someone make cleanup look so easy. They explained what they were doing, showed me before-and-after snapshots, and made sure I felt supported through it all. Game changer.
— Rafi S.
"Not Just a Fix—A Philosophy"
You can feel the depth of care that goes into this work. It’s not just bookkeeping—it’s restoration. My business feels cleaner. Sharper. More mine.
— L.M.
"Made Me Want to Keep My Books Clean"
After this cleanup, I actually want to stay on top of my books. That’s saying a lot. Everything is organized, easy to navigate, and makes sense. I feel empowered instead of overwhelmed.
